To merge to a printer, follow these steps: On the Mailings tab, click Finish & Merge. A menu opens. Click Send Email Messages.
While this may seem like common sense, you would be surprised at how many people mess up their mail merges because they didn't check for accuracy. To ensure the accuracy of your mail merge, you will need to ensure that you inserted the correct fields in the correct locations.
If you have fields with similar names, it is all too easy to insert the wrong one. If you find you’re making this error frequently, it is a good idea to re-evaluate the names you’re giving your fields to avoid any future confusion.
Spacing may not seem like the most important thing when working with mail merges, but spacing does play a significant factor. Sometimes it is difficult to tell how many spaces you have entered into a document. The use of makes it even more difficult to tell, particularly when they are close together. You may even find that you have omitted spaces altogether. It is important to check your document to ensure that you have spaces between all the fields otherwise, the final product will just be several massive illegible run-on words.
By After all the codes are inserted in the main document, it’s time to perform the merge. There are three ways to go about this in Word 2016: you can merge to a new document, and then print that document as a separate step after examining the merge results, you can merge directly to your printer, or you can send email messages.
Which is better? How sure are you that you’ve set up the merge correctly? You should merge to a new document the first time you run a new merge to make sure that it works the way you intended. But if you are running the same merge repeatedly (such as sending out the same form letters every month to the same people), it’s fine to merge directly to the printer.
You can preview the merge results without having to create a whole new document. Just choose Mailings→Preview Results. Then use the arrow buttons in the Preview Results group to move between results pages. Merge to a new document To merge to a new document, follow these steps.